Alternatives to Capacities
Object-based notes organized by type, not folders
Capacities ranks #12 of 22 in Personal knowledge management, with an Alt Score of 71. It is proprietary, freemium and available on Windows, macOS, Linux, iOS, Android and Web. 13 of 14 checklist rows are verified against a public source.
Knowledge workers, researchers, students, and writers who want to organize notes, references, and ideas into a connected personal knowledge base rather than scattered files and folders.
A note-taking app built around typed 'objects' (person, book, project, meeting, etc.) with structured properties instead of plain files. Bidirectional linking and a 'Related Content' feature surface connections between notes automatically, and a graph view visualizes how objects relate. It supports daily notes for frictionless capture, plus content types like PDFs, images, and web clips, with data hosted in GDPR-compliant European servers.
You capture thoughts in a daily note, then convert relevant ones into typed objects with properties as they take shape. Objects are linked to each other as relationships emerge, and the graph and backlinks views let you review those connections over time.
Why people leave Capacities
Dashed reasons are sourced facts; the rest are opinions. Vendors can dispute.
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Ranked alternatives
Ordered by Alt Score. Click any score to see the breakdown.
Feature comparison
Rows come from the Personal knowledge management checklist (18 rows). Human-verified cells only. ? means the value has not been verified.
| Personal knowledge management checklist | Capacities | Craft | Heptabase | AppFlowy | Trilium Notes | Logseq |
|---|---|---|---|---|---|---|
| Pricing model | ||||||
| Starts at | ||||||
| License | ||||||
| Platforms | ||||||
| Markdown support | ||||||
| Block-based editing | ||||||
| Backlinks / graph view | ||||||
| Databases & tables | ||||||
| Templates | ||||||
| Real-time collaboration | ||||||
| Web clipper | ||||||
| Sync between devices (native) | ||||||
| Local-first storage | ||||||
| Plugins / extensions | ||||||
| Daily notes | ||||||
| Task management built in | ||||||
| Publish to web | ||||||
| Version history |
Every fact and feature listed for Capacities is verified against its own pages. Each alternative is sourced on its own page.
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Pricing model Freemium verified 2026-07-12
All free features included
https://capacities.io/pro -
Platforms Windows, macOS, Linux, iOS, Android, Web verified 2026-07-12
Available for macOS, Windows, Linux, iOS, Android, and Web.
https://capacities.io/download-app -
License Proprietary verified 2026-07-12
Our products and all related software, as well as all patent rights (including patent applications and disclosures), copyrights, trade secrets, know-how, and all other intellectual property rights the
https://capacities.io/terms-and-conditions-en/ -
Status active verified 2026-07-12
July 2026 · Release 67
https://capacities.io/whats-new -
Markdown support Partial verified 2026-07-12
Use common markdown shortcuts for formatting. Optional for everyone, powerful for those who want it.
https://capacities.io/product -
Block-based editing Yes verified 2026-07-12
Headings, lists, toggles, quotes, math blocks, code blocks, tables: organize your thoughts visually.
https://capacities.io/product -
Backlinks / graph view Yes verified 2026-07-12
Open any object and instantly see every other object that references it.
https://capacities.io/product -
Databases & tables Yes verified 2026-07-12
if you click on one object type, you will see all objects of that type in a database format
https://docs.capacities.io/tutorials/collections -
Templates Yes verified 2026-07-12
Create a template for how new objects should look. Every new book, meeting, or project starts exactly how you want.
https://capacities.io/product -
Real-time collaboration No verified 2026-07-12
Full workspace sharing, collaborative editing or automatic sharing are not supported and are not currently planned.
https://docs.capacities.io/tutorials/sharing -
Web clipper Yes verified 2026-07-12
The Capacities Web Extension allows you to easily save a URL, title and cover image to your Capacities space from your browser.
https://docs.capacities.io/reference/web-extension -
Sync between devices (native) Yes verified 2026-07-12
All changes you make to your notes are stored locally and will be synchronized with the cloud when you're online.
https://docs.capacities.io/misc/offline-support -
Local-first storage Partial verified 2026-07-12
It's not stored in your file system
https://docs.capacities.io/misc/offline-support -
Plugins / extensions Partial verified 2026-07-12
Integrations built and maintained by external developers from the Capacities community.
https://docs.capacities.io/reference/integrations -
Daily notes Yes verified 2026-07-12
A daily note is a note that is uniquely linked to one day. It often serves as a quick and simple way to write down ideas or things to remember as they occur throughout the day.
https://docs.capacities.io/reference/dates-and-daily-notes -
Task management built in Yes verified 2026-07-12
Create a task from anywhere, find it exactly where you need it, and use built-in views to execute on what matters.
https://docs.capacities.io/reference/task-management -
Publish to web No verified 2026-07-12
Shared content is only accessible to people you choose to share your content with via the link that is created. Your content is not publicly listed.
https://docs.capacities.io/tutorials/sharing
FAQ
Yes. Craft, Trilium Notes and Logseq have a free tier or are fully free. Free-tier limits in the comparison table are verified and dated.
AppFlowy, Trilium Notes and Logseq — every license claim links its source.